Policies

Policies for UIB Nordic

For our polices in Swedish, please find them under the tabs to the left. For our other policies, please see below.

Contents:

  1. Guiding Principles
  2. Anti-Corruption and Money Laundering
  3. UIB Nordic AB Privacy Policy 2021

1. Guiding Principles

Our success rests on the contributions of the directors, officers and employees of UIB companies around the world, who develop and implement plans and actions to achieve the goals set by the group from time to time.  In doing so, UIB directors, officers, and employees are required at all times to respect international and national laws and observe the highest standards of integrity in the conduct of the Group’s businesses.

UIB Nordic AB and UIB Nordic UK (together “UIB Nordic”) have adopted these Guiding Principles as an expression of the core values described above.

Integrity

Ethical Behaviour
UIB Nordic will always act in an ethically correct way.

compliance with the Law
UIB Nordic seeks always to comply with the law in all places where it is present or transacts business. UIB Nordic has a zero tolerance policy towards
*corrupt behaviour of any kind
*bribery
*economic and financial crime of all kinds, and
*fraud (including tax evasion)

In any shape or form, and in particular no one connected with UIB Nordic may offer or accept bribes, or be involved in, or facilitate, tax evasion.

Dealing with Regulators and Other Public Administration
UIB Nordic make a full, fair, accurate, timely and understandable disclosure in reports and documents filed with regulators and all other public authorities throughout the world, as well as in all other public communications.

Transparency of Information
UIB Nordic views transparency as an essential element of UIB Nordic’s relationship with stakeholders, and accordingly UIB Nordic is strongly committed to the production and retention of accurate and complete information and records, both paper based and all other kinds of record (such as emails).

Business Partners

Client Care
UIB Nordic’s first and foremost concern are its clients.  Clients are the focus of everything that UIB Nordic does.  The client’s interests always come first.

Client Relations and Service Quality
UIB Nordic responds to ever changing client needs and requirements with speed and care.

Gifts and Entertainment
UIB Nordic, while always acting ethically, base all commercial decisions exclusively on commercial criteria.  UIB Nordic directors, officers, and employees providing or receiving third party gifts and entertainment when representing UIB Nordic are expected to exercise good judgement in each case, taking into account pertinent circumstances.  All expenditure for gifts and entertainment provided by UIB Nordic must be promptly, fully, and fairly recorded in UIB Nordic’s books and records.

Conflicts of Interest
UIB Nordic’s directors, officers, and employees must avoid any actual or apparent conflict between their own personal interests and the interests of UIB Nordic.  Companies in UIB Nordic  have systems and controls in place to help avoid and deal with any conflict between the interests of UIB Nordic  and those of clients, and also as between the interests of multiple UIB Nordic clients should they conflict.

Anti-Money Laundering; Anti-Terrorist Financing; Sanctions
UIB Nordic complies with applicable national and international laws, rules and regulations to prevent, detect and report money laundering and to ensure that UIB Nordic is not involved in financing terrorism.  UIB Nordic has processes in place to apply all sanctions rules that apply to UIB Nordic (including when they are linked to deterring terrorist financing).

Antitrust (Competition)
UIB Nordic and their directors, officers, and employees must comply at all times with the antitrust and competition laws of each country or group of countries which are applicable to UIB Nordic’s businesses.

Data Protection
UIB Nordic and their directors, officers, and employees must observe all laws and regulations for the protection of client and personal data applicable to UIB Nordic’s businesses around the group.

 

Human Resources

Equal Employment Opportunity
UIB Nordic seeks to attract, develop and retain a diverse workforce by providing an inclusive and supportive working environment, and guarantees each UIB Nordic employee equal opportunities to develop without discrimination in all aspects of the employment relationship, including recruitment, hiring, work assignment, work-time allocation, working conditions, training, professional development, promotion, transfer, dismissal, wage and salary administration, and selection for training.  UIB Nordic seeks at all times to treat employees fairly and consistently.

Discrimination
UIB Nordic has a policy of zero toleration of any kind of direct or indirect discrimination, including because of race or ethnic origin, gender, beliefs (including religion), politics, sexual orientation, age or disability.

Harassment
UIB Nordic prohibits all forms of harassment in any UIB Nordic workplace, including any form of harassment by or towards employees, clients, suppliers and visitors.

Modern Slavery
UIB Nordic has a zero tolerance towards modern slavery and human trafficking, and expects UIB Nordic employees, and those UIB Nordic deals with, to uphold UIB Nordic’s high values.
UIB Nordic is fully committed to ensuring that there is no modern slavery or human trafficking in its supply chains, and that everyone’s fundamental rights are respected.

Privacy
UIB Nordic respects the privacy of the individuals it deals with, in particular that of its employees (but also clients and others), and has procedures in place to comply with all applicable privacy, confidentiality and data protection laws relating to the protection of personal data.

Whistleblowing
Where an individual discovers information which he or she believes shows serious malpractice or wrongdoing within UIB Nordic, it is UIB Nordic’s policy that that information should be disclosed internally without fear of reprisal.

Alcohol and Drug Use
Except where pre-authorised by senior management either to entertain business partners or for staff functions, and then only in limited quantities, UIB Nordic does not permit alcohol to be consumed on UIB Nordic premises.  The misuse of legitimate drugs, or with the exception above the use, possession, distribution or sale of alcoholic beverages, or illicit or un-prescribed controlled drugs on UIB Nordic business or premises, is strictly prohibited.

Security
UIBN strives at all times;
*to provide all employees, and all others who visit UIB Nordic premises – including third parties who may work with UIB Nordic – with a secure work environment; and
*to secure its assets (including its IT systems) from improper interference or use.

Holding Office
UIB Nordic restricts directors, officers and employees from holding office in non-affiliated, for-profit organisations, and prohibits any director, officer or employee from accepting any such office which would, or might, involve a conflict of interest with, or interfere with, the discharge of the director’s, officer’s or employee’s duties to UIB Nordic. Office in a non-affiliated, for-profit organisation is therefore subject to review and approval by UIBN management.

 

Company and Third Party Assets

UIB Nordic Assets
UIB Nordic requires its directors, officers, and employees to protect UIB Nordic’s tangible and intangible assets and use them efficiently to advance UIB Nordic’s interests.

Third Party Assets
UIB Nordic’s directors, officers, and employees are required to respect the ownership rights, and intellectual property rights, of third parties.

 

February 2021

Bassem Kabban, Chairman and Group Chief Executive Officer

 

 

 

 

2. Anti-corruption and money laundering

UIB Nordic believes that sustainable success in business is only possible where there is free and fair competition. Based on these fundamental principles and our legal obligations, UIB Nordic does not tolerate any form of corruption or bribery and the overall objective is to prevent any officer, director, agent or person performing services for our company, or in its name, from giving or receiving bribes of any kind.
*UIB Nordic shall conduct its business in full legal compliance wherever it operates.
*Bribery and any other form of corrupt business practice are strictly prohibited.
*Neither UIB Nordic nor anyone acting on UIB Nordic´s  behalf may accept, authorize, promise, offer or make available any payments, gifts or other benefits that could inappropriately influence or appear to influence the objectivity in business decisions or the actions or decisions of a public official.
*UIB Nordic does not permit the making of facilitation payments to induce public officials to perform their duties.
*UIB Nordic will not accept or make any payments with funds known to be derived from illegitimate sources.

Money laundering is defined as the process to cover up illegally obtained money. The original source of the money or asset, usually a criminal action, is hidden and exchanged to appear legitimate. The organisation of money laundering can often be complex and can involve criminal actions such as drugs, people smuggling, bribery, fraud, tax crimes, trafficking or terrorist funding. Money laundering is forbidden by law and UIB Nordic does not support or facilitate money laundering, and we don´t handle any cash whatsoever. Due to money laundering, it is important that business relationships are continuously monitored. Care must be taken to ensure that the information about the identity of the contracting party, the beneficial owner and the purpose of the business relationship is current and correct.

We are dedicated to complying with the financial crime, Anti-Money laundering and Anti-Terrorism laws in all jurisdictions in which we do business.  We will conduct business only with reputable third parties who carry on legitimate business activities with funds derived from legitimate sources. In addition, UIB Nordic with neither accept payments from clients made in cash, nor pay commission to third parties in cash or by cheque.